Voucher

1. A client makes credit notes using 'CN' option of voucher entry. All his credit notes are printed properly. But in one of credit notes he has 3 items. After first item a space of about 3-4 inches is Left blank before printing the 2nd item. All his Printer settings were ok. What could be the reason?

2. A cash receipt was entered using 'CR' transaction type. When I drill through statement of a/c I am able to modify it. But I want to delete this receipt. Bottom Button Bar incl F3 : delete button is disabled. How can I delete This receipt. ?

3. I want to print all voucher from 1.4.2008 to 15.4.2008 . How ever I do not want to print certain Specific voucher. What should be done. Filter in Zoom option. Remove unwanted records by pressing

4. While using voucher updation module, there was a button 'info.' which used to show us balances on the spot. This is missing now. How can I see that info. Now?

The module that was called by pressing 'Info' may now be called by pressing 'CTRL+T'. You may press CTRL+T to see balances any where in this software.

5. I wish to mark Sunday as an off day so that no entry is passed on this day. How can I do this?

There is a setting in main menu. F11->General-> weekly off day->Sunday. This will generate a warning message when you try to pass an entry on selected Weekly off day.

6. In Score Board closing Cash in Hand is shown. I enter data from day book and thus want to see Cash in Hand of the relevant day in score board. What should I do?

Mark 'Yes' against 'Show relevant date CIH In score board' in settings of voucher updation module.

7. Is it necessary to open an A/c with the name 'Self' to print a self cheque?

8. I have marked 'No' against Bill Wise adjustment prompt in Master, because I maintain the balance of this party on FIFO basis. However I want to mark some entries on bill wise basis. Can I mark some entries without marking 'Yes' against Bill Wise adjustment prompt in master?

Yes, you can mark selective entries by pressing Ctrl+F6 on the relevant row of a voucher. Similarly you may mark selective entries in data entry forms as well.

This feature is also useful when you want to mark/edit billwise marking while editing a voucher.

9. I have an account namely sales(incl. of tax). This A/c is related with inventory through master. Whenever an entry is passed it asks for stock information. At the end of every quarter I calculate value of Tax and debit to this sale account. When I save this entry it asks for the stock information. But no stock is involved in this entry. What should I do?

When you save a voucher you are prompted to enter the stock details of the sale amount. In this case no stock is involved. You should enter the required stock amount multiply by -1 against "Adj. Amount" prompt.

10. I have an account namely sales(incl. of tax). This A/c is related with inventory through master. Whenever an entry is passed it asks for stock information. At the end of every quarter I calculate value of Tax and debit to this sale account. When I save this entry it asks for the stock information. But no stock is involved in this entry. What should I do?

When you save a voucher you are prompted to enter the stock details of the sale amount. In this case no stock is involved. You should enter the required stock amount multiply by '-1' against "Adj. Amount" prompt.

11. We are iron & steel merchants. All stock is maintained in weight. we also want to maintain no of pcs as well. closing stock shall still be calculated on the basis of weight. can I implement this in Visual Catpro?

Yes. alternative quantity feature is introduce w.e.f. build 1135. open ALT_QTY column in invoicing & opening balances & any other document forms you are using. If you are using MS feature to maintain stock, specify 'Yes' against the setting 'Alt quantity required' in voucher inventory info settings.

To show the Alt quantity in statement of A/c, Summary of inventory balance you need to mark 'Yes' against the setting 'Alt Qty columns required'.

*****You may optionally Hide / Show Alt qty. columns through others option in statement of a/c & summary of inventory balance.****

12. After migrating from Visual Catpro to Visual Catpro 2009, address of the party is not appearing in credit notes made through voucher entry.

After making credit note , preview it and press F11 for open settings. Ensure that the following form names namely Note_header, Note_form6, Note_footer are mentioned against the prompts Header, Form-6 & Footer respectively. press ok after this and preview again. Hope problem will be fixed.

13. While making voucher entry I want to increment date. is there any short cut key?

The following shortcut keys are available to increment / decrement date:

14. While updating voucher I want to give narration in three lines. How can i do this?

15. I print cash receipt from Visual Catpro. But we also use manual receipt book also. Visual Catpro take receipt no. automatically. Is there is any way to give manual numbers to cash receipt???

Yes. You may give manual numbers to cash receipts. Open Voucher updation module-> settings -> Mark 'Manaual' against 'Cash Receipt No. Required'

16. We are doing Bill Wise marking in Visual Catpro. In bill wise adjustment window bill no. 10 is appearing before bill no. 3. I want to arrange the references date wise. What should I do?

Yes. Select the 'Datewise' option against the setting 'Adjustment Ref. Order' in Voucher updation Settings as shown below:

17. What is the purpose of 'Disallow Expenses Prompt Required' setting in voucher updation module?

To understand this concept of Disallowance of expenses read help topic Disallowed Expenses in P&L.

S. No.	Key	Effect
1	+ (Plus)	Increments date by one day
2	= (Equal)	Increments date by one day
3	- (Minus)	Decrements date by one day
4	_ (Underscore)	Decrements date by one day
5	[ (Sqr Bracket start)	Decrements date by one month
6	] (Sqr Bracket end)	Increments date by one month
7	{ (Curly Bracket start)	Decrements date by one month
8	} (Curly Bracket end)	Increments date by one month
9	/ (Slash)	System Date
10	Any number upto 999	Adds number of days in existing date